Students requesting interpreters/captionists must be registered with Accessibility Services (AS) to receive these specific approved accommodations. "Live" synchronous sessions must have a service request (interpreting/captioning) received for those services to be scheduled and in place.
When a student uses captioning services, a transcriber will provide a script, in real time, through a laptop computer screen for all academic-related activities, i.e., lecture, recitation, lab, study groups.
Requesting Captioning Services for a Semester Long Class
- Complete the Interpreting/Captioning Request for Academic Courses Form as soon as you register for classes. Once you hit submit, you should be redirected to a response received confirmation page. Our department will also send an email confirming receipt of your request within 2-3 business days. If you do not hear from an AS representative within 2-3 business days, please reach out to Supervisor of Interpreting & Captioning Services, Sheryl Killen (firstname.lastname@example.org), to confirm your captioning request has been received.
- If you change your schedule, add or drop a class, you MUST submit an updated request via the Interpreting/Captioning Request for Academic Courses Form and/or contact the Supervisor of Interpreting & Captioning Services, Sheryl Killen via email (email@example.com).
How captioning works
- If the student isn’t in class, the captionist will wait 15 minutes for a one hour class and 30 minutes for a class over one hour.
- The captionist provides captioning for what is spoken in the class. So you’ll still need to copy down any notes or visual information presented on the board (or work with a note-taker to assist you)
- The captionist will provide you with an e-mailed transcript within 24 hours.
- At time words may appear misspelled on the screen but your print transcript will be
a corrected version.
Note: All transcripts are only for the person receiving the service. Transcripts should NEVER be copied for other students in the class. If AS learns that transcripts are being shared or sold the service may be terminated.
- If you are going to be absent from a class, the captionist will not caption the class without you.
- The captionist follows the same professional and ethical standards as a sign language interpreter and will remain in that role
Do not speak to the captionist while he/she is working. They must pay very close attention to what is being said so they can provide captioning as accurately as possible.
Please also review the following: