Fee Waivers

Who is eligible for an Employee Fee Waiver?

• Full-time Employees
• Lecturers and Visiting Lecturers
• Percentage of Full-Time Employees
• Part-time Regular Employees
• Adjunct Faculty
• Spouses & Dependents of Full-time Employees, Lecturers or Visiting Lecturers

 What to do if it is your first time enrolling in classes at Columbus State?

• You will need to apply to the College by completing an online admission application and follow the admission process to become a student then you can register for classes. Once you have registered for classes then you can submit the fee waiver request form via Workday.

What if I make a mistake on my fee waiver request form?

• Job aid coming soon. In the meantime, contact feewaiver@cscc.edu for assistance on how to correct your employee waiver or spouse/dependent waiver.

Will I be notified if my fee waiver is approved or denied?

• Yes, you will receive a Workday notification message.

 

Can I retake a course using the fee waiver? 

• Yes, but the student is responsible for payment minus any portion of the fee waiver not previously used for the same course.

 

What if I make changes to my schedule after submitting my fee waiver request form?

• Submit a new fee waiver request form via Workday as soon as possible.
• If you make changes to your schedule before the refund period, then your fee waiver amount will auto adjust.
• If a course is dropped after the refund period, the fee waiver may pay for all or part of the course(s). Students should be aware of drop deadlines (100% and 50% refund periods) and their impact on your student account balance for that course including any balance created from the drop that if unpaid would be referred to the Ohio Attorney General's Office for collections.

What happens to the fee waiver if I am retaking a course previously paid for with the fee waiver?

• If the course is retaken, the student is responsible for payment minus any portion of the fee waiver not previously used for the same course.

  

When does a fee waiver get credited to the student’s account?

• The fee waiver funds will reflect on student accounts approximately 10 calendar days before the first semester fee payment deadline. NOTE: Students are responsible for monitoring their student account within this 10-day period and adhering to the drop for non-payment deadlines to avoid courses being dropped for non-payment. If the fee waiver is not reflected on the account within the 10-day period, please contact the TIC at 614.287.5353 or Cashiers and Student Accounting at 614.287.5658 to inquire further about the status of payment.
  
  

What is included in “tuition”?

• Tuition is defined as instructional and general fees and DOES NOT include instant access fees aka e-book fees. See the College’s Academic Fee information here: https://www.cscc.edu/academics/tuition-and-fees/
  
  

Is there a limit to the total fee waiver amount per semester?

Tuition (general and instructional fees) will be waived at 75% of the Ohio resident tuition rate, up to an amount not to exceed the approximate cost of one academic semester for a full-time Ohio resident student (15 credit hours).

What if I failed a course or received a non-attendance/non-participation mark on my transcript for a course?  

• If the student receives a failing grade (E), or a non-attendance/non-participation grade (EN), for a course paid for by a fee waiver in whole or in part, then any future fee waiver for that same course will be reduced to reflect the previous fee waiver payment for that course. In some cases, this could mean the fee waiver paid for the entire course so the new fee waiver request would be denied.

 

Does a student on academic probation qualify for the fee waiver? 

• Employees and dependents and spouses of employees currently under academic probation will not be eligible to receive a fee waiver.

 

Does the fee waiver cover the course if the student receives a W (Withdraw) or an AW (Administrative Withdraw)?

• Employees should email feewaiver@cscc.edu with any extenuating circumstances explanation for the withdraw and the request will be reviewed on a case-by-case basis for approval.
  
  

Is there a waiting period for the full-time benefit if an employee moves from a part-time position to a full-time position or from an Adjunct Faculty member to a full-time position?

• Employees who have been employed for three months will be eligible for the full-time benefit with no waiting period. However, the employee must be in the full-time position by the first day of the semester in which they are seeking the fee waiver for using the increased benefit.
  
  

I have two positions at the College; how will my benefit be processed if eligible via both positions?

• If both positions qualify you for the fee waiver, then the fee waiver is processed via the position with the greater benefit to the employee. For example, if you are a full-time employee but also an Adjunct, then your benefit would be processed using your full-time benefit as long as you are in the full-time role on the first day of the semester in which you are seeking to use the fee waiver.
  
  

Why did I receive a past due balance after submitting a fee waiver?

Past due balance emails from student accounting are generated monthly and if the balance is not paid in full, it will be forwarded to the Attorney General’s Office for collection, and a restriction will be placed on the student account. Common reasons for past due balances with the fee waiver program are as follows. This is not an all-inclusive list.

• E-book/Instant Access fees which are not covered by the fee waiver. Students are responsible for those fees.
• Courses dropped after the 100% refund period. As with other financial aid, 100% of fees are not refunded for courses, dropped after the 100% refund period and 50% refund period, respectively.
• Student was not registered before the fee waiver was applied to the account.
• The fee waiver was submitted to HR late, not received at all or not yet processed in Cashiers and Student Accounting.
  
  

If I am pursuing a certificate from Columbus State, not a degree, am I still eligible to use an employee fee waiver?

• Yes, courses for credit as part of a certificate program are eligible for the fee waiver.
  
  

Why do I need supervisory approval to use the fee waiver?

• Because employee course participation must take place during the employees’ non-working hours and shall not interfere with their paid work time. Spouse/dependent waivers do not need supervisor approval.

Can College Credit Plus (CCP) students use the fee waiver and CCP money together?

• CCP students are not eligible for CCP money and a fee waiver for the same course. CCP funds should be verified each semester, and a fee waiver should only be submitted for courses not covered by CCP funds. 

Can a fee waiver be used for auditing a class?

• No, courses that are audited are not covered by the fee waiver benefit.

Can I discuss my spouse/dependent fee waiver without restriction? 

•  The College can only share student directory information and information listed on the fee waiver form to anyone other than the student. A FERPA release can be signed to discuss additional student information.

• Full-time Employees, Lecturers and Visiting Lecturers
  100% of tuition defined as instructional and general fees as well as the following fees: application, records & ID fees, technology and facility fees, online course fees, lab fees, and proficiency examination fees.
  • Spouses and Dependents of Full-Time Employees, Lecturers and Visiting Lecturers
    75% of the Ohio resident tuition only (instructional & general fees) for qualifying spouses and dependents not to exceed the approximate cost of one academic semester for a full-time Ohio resident student (15 credit hours).  To be eligible for a dependent waiver, a dependent child or stepchild must be one whom the employee can legally claim on their taxes or as specified in a divorce/dissolution decree.
• Percentage of Full-time Employees
  Tuition defined as instructional and general fees is waived in proportion to the employee’s percentage of full-time employment. The same percentage is also waived for the following fees: application, records & ID fees, technology and facility fees, online course fees, lab fees, and proficiency examination fees.
  •  Spouses and Dependents of Percentage of Full-Time Employees 
    75% of the Ohio resident tuition only (instructional & general fees) for qualifying spouses and dependents not to exceed the approximate cost of one academic semester for a full-time Ohio resident student (15 credit hours). To be eligible for a dependent waiver, a dependent child or stepchild must be one whom the employee can legally claim on their taxes or as specified in a divorce/dissolution decree.

• Part-time Regular Employees
  75% of the Ohio resident tuition (instructional & general fees) only not to exceed the approximate cost of one academic semester for a full-time Ohio resident student (15 credit hours). No other fees are waived.

• Adjunct Faculty
  75% of the Ohio resident tuition (instructional & general fees) only not to exceed the approximate cost of one academic semester for a full-time Ohio resident student (15 credit hours). No other fees are waived.

Step 1. Review the fee waiver program webpage including the FAQs and the procedure. https://www.cscc.edu/employee/hr/training/fee-waivers.shtml
Email feewaiver@cscc.edu if you have questions.

Step 2. Apply to the College to become a Columbus State Student. Click Here: https://www.cscc.edu/admissions/
Email: admissions@cscc.edu or call the TIC (614) 287-5353 with any questions.

Step 3. Register for classes. Click Here: https://www.cscc.edu/academics/register-for-classes/

Call (614) 287-5353 with any questions.

Step 4. Submit your fee waiver request form in Workday by the applicable semester deadline.

Note: Late submissions are not guaranteed to be processed before the fee payment deadline. If fees are not paid by the deadline, courses may be dropped for non-payment. If courses are paid for up front, then you can seek a refund after the fee waiver is posted to the student account. See step 6 below for more information.

If you make any changes to your schedule, submit a new fee waiver in Workday for approval as soon as possible.

Step 5. Pay fees before the drop for non-payment deadlines. See academic schedule for each semester here: https://www.cscc.edu/academics/calendar/

Fee waivers will be posted by the Cashiers and Student Accounting Office approximately 10 calendar days before the semester drop for non-payment deadline. Contact the TIC at 614.287.5353 or the Cashiers and Student Accounting Office at 614.287.5658 or contact them via email at stuacct@cscc.edu. You can also view payment options here: https://www.cscc.edu/academics/tuition-and-fees/tuition-payment-options.shtml

Step 6. Refunds due to fee payment before fee waiver was processed – If fees were paid in full and the fee waiver created a credit due then you can seek a refund.

Contact the TIC at 614.287.5353 or Cashiers and Student Accounting Office at 614.287.5658 to inquire about your refund.