Year-end purchasing information

Update | Wednesday, April 16, 2025

The fiscal year (FY) deadlines for anyone processing requisitions or invoices have been announced.

Thursday, May 1: Last day to submit orders for custom products via the Bookstore for end-of-year delivery.

Thursday, May 1: Last day to submit technology requests (software, hardware) to the IT service portal that use funds expiring June 30, 2025.  IT requests must be approved, and goods must on-site, and services delivered by June 27, 2025.  All outstanding invoices for IT goods or services funded using FY 25 funds must be sent by the vendor to accountspayable@cscc.edu by Monday, June 30.

Wednesday, June 11: Last day to create supplier requisitions in Workday. Cost Center manager and cabinet member approval, if required, should be completed in Workday by June 18th to ensure delivery or performance prior to June 30th. Any emergency exceptions after June 11 must have the approval of your cabinet member and Darrin Albaugh, Purchasing, Accounts Payable, and Travel assistant director.

Friday, June 13: Last day to place orders with suppliers with appropriate cost center manager and Cabinet member approval, if required.  Your cabinet member and Darrin Albaugh. Purchasing, must approve limited exceptions after this date.

Monday, June 16: Last day to create a Punchout Requisition in Workday. Cost Center Manager and Cabinet Member approval, if required, should be completed in Workday by Saturday, June 21 to ensure delivery by Monday, June 30.

Friday, June 20: Last day to complete and submit Bookstore requisitions for in stock items with appropriate Cost Center Manager and cabinet member approval, if required.

Friday, June 27: Last day to make purchases using the Columbus State Community College expense card.

Monday: June 30: Date by which all goods and services must be physically received to be charged to FY25 budget.

Note: Operating budgets do not carry into the next fiscal year, so goods not received by Monday, June 30 will use the FY26 budget.

Thursday, July 31: The last day by which invoices must be in Accounts Payable to use the FY25 Budget. Invoices received after July 31 will use the FY26 Budget.

If you have questions, contact Darrin Albaugh, at dalbaug1@cscc.edu.

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