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Zoom Security and Privacy

Below are recommendations for securing your Zoom virtual classrooms, meetings, and events to prevent disruption from unwanted visitors. 

Security for your Zoom Classes and Meetings


Scheduling a Zoom Class or Individual Meeting

  • Update your Zoom to the most recent version.
  • Use your Columbus State Zoom account, not free, personal Zoom account.
  • Faculty, use the Zoom link in Blackboard to create online class sessions.
  • Do not use your Personal Meeting ID (PMI) for regularly scheduled class meetings.
    Once a participant has the link to your PMI, they can join it at any time the meeting is in use.
  • Keep unwanted visitors out by turning on a waiting room or by setting meeting passwords.
  • Adjust your Screen Sharing settings to Host Only.
  • Limit participant’s ability to share their screen in your meeting.
  • Turn off video for both Host and Participants.
  • Turn off the annotation tool in your Settings.
  • Turn off private Chat in your Settings.  
  • Remove unwanted visitors from your meeting.
  • Mute participants upon entry.

Using Zoom to Host a Public Event


If you’re hosting a remote event where you’ll be sharing the Zoom link via social media or with more than a small group of known people, these steps are highly recommended to deter disruptive behavior during your Zoom session. 

Contact the IT Support Center if you would like training or additional guidance.

  • Require Registration for your event.
  • Update your Zoom to the most recent version.
  • Never use your Personal Meeting ID (PMI) to host events or public meetings.
  • Adjust your Screen Sharing settings for Host Only.
  • Anyone sharing their screen will need to be promoted to co-hosts once the meeting begins.
  • Turn off annotations in your Settings.
  • Turn off the private Chat in your Settings.
  • Turn off video for both Host and Participants.
  • Mute participants upon entry.
  • Adjust your Chat to Hosts Only.
  • Mute All Participants and Uncheck the box to allow participants to unmute.
  • If anyone needs to speak during the meeting, have them raise their hand and the host can unmute them.
  • Promote any co-hosts who will also be sharing their screens.
  • Confirm that your participants cannot share their screens during the meeting. Make sure that Share Screen is unchecked from the security shield.

 

zoombombing

Zoombombing happens when uninvited guests join Zoom meetings with the intention
of disrupting the meeting or sharing unwelcome content. Most of these are
perpetrated through publicly available Zoom links, but that is not always the case.

Report Zoombombing

While Zoombombing disruptions often take the form of profanity, hate speech, or pornography, they have also been known to include threats.

Please include the following information:

  • The date and time of the incident.
  • The meeting ID of the session that was interrupted.
  • A summary of what happened.
  • What action was taken (e.g., was the meeting halted, or was the intruder removed)
    Indicate whether or not the session was recorded. If it was, please retain the recording if needed for an investigation.

Additional Resources

 

 

Department Contact

Academics Department

(614) 287-0000

academics@cscc.edu