How to Procure Goods & Services
Step 1
Must have budget available in the appropriate account for the purchase.
Step 2
To purchase goods, services, or construction at Columbus State Community College, a requisition or Spend Authorization must be created within Workday. Following approvals, according to the signature protocol, the transaction can be completed according to the Workday-designed business process.
Step 3
Some vendors may not accept a College purchase order. In this case, there are several options available to purchase from these vendors. If you are unsure which purchasing method fits your needs, contact the Purchasing office for guidance.
- Option 1
Create a requisition in Workday and select the Requisition Type “P-Card Purchase.” Next, select the Supplier as US Bank and then add the details for the purchase, including the desired supplier’s name and contact method in the memo field. After all approvals have occurred, Purchasing will place the order for you. - Option 2
If you have been issued a college Expense Card, create a Spend Authorization in Workday. After the Spend Authorization is fully approved, you will receive an alert on your Workday Notification “bell.” You will then be able to make the purchase using your Expense Card. - Option 3
If you do not have an Expense Card, you can create a Spend Authorization; once the Spend Authorization is fully approved, you can use a personal credit card to make the purchase. You would then create an associated Expense Report and request a reimbursement from the college.
Procedure 9-03 Any commitment made by an employee of the college other than through the procedures adopted pursuant to this policy is the personal responsibility of the person making the purchase.
Terms & Conditions
The college intends that its purchasing be conducted in accordance with State laws and College policies and procedures such that students, staff, faculty and taxpayers receive full value for each dollar of public funds spent. The College's procedures conform to open, ethical and sound procurement policies.
- Purchasing Terms & Conditions
- https://www.cscc.edu/for-business/purchasing/pdf/FinalTerms-Conditions.pdf
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