Competitive Bid Process

The purchasing function is decentralized with the majority of the vendor selection decisions being made at the department level. Making the initial contact with the appropriate buyer is a critical first step to successfully participating in the procurement process.  

• List of contact persons by commodity 

All competitive bids will be solicited by the Purchasing/Accounts Payable office or by its authorized agents in operating departments pursuant to the established procedures.  The Purchasing/Accounts Payable office reserves the right to obtain competitive quotations regardless of dollar value whenever, in its judgment, the quotations may serve in the College’s best interest.  For more details regarding bidding requirements, please see Procedure 9-03 (H), section 8. 

1. The RFP/RFQ form is a template to help formulate an RFP/RFQ. 
2. The Bid Summary form will be completed after the bids are received back from the vendors.  
3. The Waiver of Competitive bidding is used instead of a formal RFP/RFQ bidding process providing there is proper justification. 

Helpful Links Associated with this topic:

• Bid Information 
• https://www.cscc.edu/about/policies-procedures/9-03H.pdf 
• Purchasing - Contact Us