Travel & Expense Reimbursement

A Spend Authorization for employees, faculty and staff requesting overnight travel must be fully completed and approved in Workday before making any purchases related to travel.  The Spend Authorization should be completed for any type of travel, whether it be overnight or local.

When requesting the Travel Office to book a flight, it is critical that the name on the Spend Authorization is the same name that is on the driver’s license or passport. The TSA requires that your ID matches the name on your ticket prior to boarding a flight. Please attach all documentation on your Spend Authorization, including registration forms and conference agenda. 

Upon return of approved travel, please complete an Expense Report in Workday. Make sure to retain all receipts (except for meals) during your travel as they are required to complete the Expense Report.

These forms have moved to Workday

This form is used by employees, faculty and staff requesting approval for a rental vehicle. Appropriate approval must be obtained according to signature protocol prior to reserving any type of rental vehicle for the College.

• Rental Car Form

When completing a Spend Authorization and/or Expense Report for mileage, you must deduct your daily commuter miles from the total mileage requested. Daily commuter miles are the miles traveled to and from your daily work location.

Please retain all receipts for parking and local meals, as these will need to be uploaded into Workday with the Expense Report. The maximum allowance for tips is 15 percent.

These forms have moved to Workday

An Expense Report should be completed in Workday by employees, faculty, and staff who are requesting reimbursement for non-travel-related expenses. Please retain all your receipts for your purchases, as they are required when completing the Expense Report.

These forms have moved to Workday

The Student Travel Form needs to be completed and approved for all student travel, including local travel. The Student Travel Form is critical to maintaining the safety and accountability of our students. A Spend Authorization must also be completed for all Student Travel and the completed and approved Student Travel Request form must be attached to that Spend Authorization in Workday.

• Student Domestic Travel Packet (Sharepoint)

These forms are used when inviting guests to the college, including but not limited to, speakers, accreditation, and candidates for hire. Depending on the purpose of the visit, a Personal Service Agreement or contract may be required. Please contact the Travel Office directly with questions or for access to these forms.