Catering
When hosting an event at Columbus State, there are many options for catering. For breakfast, lunch, snacks or even dinner, our approved caterers will work with you to ensure that your event is a success.
Once you have selected an approved caterer:
- Reach out to the caterer with your completed Catering Request Form. They should then provide you a written quote that matches your request. Please ask the caterer to include your event date, start time and location on your sales quote.
- Both the Catering Request Form and the quote must be uploaded into a requisition in “Workday.” A Purchase Order number (PO) or Blanket Purchase Order number (BPO) will be required by the caterer before they can provide service for your event.
- If requests for less than 12 attendees, do not meet minimum order requirements of the vendor/s, you may need an alternative purchase. This will require a “spend authorization” via Workday.
To assure best service, please request catering services at least 10 days in advance.
How to Create a Catering Requisition in Workday
Below is a list of college procedure requirements:
- Expenditures of approved budget funds shall support and advance the College’s mission and shall be made in accordance with College policy and procedures. Expenditures that support and advance the college’s mission may include beverages, meals, refreshments, and other amenities. No funds held by the college shall be used to purchase alcohol unless purchased for resale by a college auxiliary enterprise with a liquor permit, in accordance with Policy 9-01. All alcohol must be purchased, handled, sold and furnished in strict accordance with the applicable liquor permit, college policies and applicable laws.
- Provision of food or beverages for employees on a daily or similar on-going basis is not considered to be an appropriate use of college funds.
- College funds may be used to provide food and beverages at college functions such as a seminar, retreat, workshop, orientation or other college functions that advance the mission of the college. College functions may include working breakfasts, lunches, or dinners that have a clear mission-related purpose.
Please review the Catering Checklist before placing your order as well as Procedure 9-01 (K) for additional specific details.
Catering Invoice Checklist (.pdf)
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