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Email tips for students

Update | Friday, February 11, 2022

Don’t forget, if you want to encourage students on effective two-way communication, the “How to Properly Email Your Professor” tips chart is one option.

Developed by the Psychology & Education Department and Generation One Trailblazers, the tutorial is available as a JPEG or PDF. Both can be uploaded to Blackboard, added to a syllabus, or emailed to students. If you need assistance, email, or check the Faculty Assistance Center


Emails sent to your professor should be written with a professional tone, using proper email etiquette. Below are some guidelines on how you should email your professor.

  • Email from your CSCC email account.
  • In the subject line, include your name and the course information. Instructors often teach multiple sections. This makes it easy for them to find you in their rosters.
  • Always start your email with a polite “Dear” or “Hello” followed by your professor’s name/title (Dr. XYZ, Professor XYZ, etc.). If you’re unsure of their proper title, using “Professor” is the safest bet.
  • Use correct grammar and spelling. An email is more formal than a text or social media message.
  • Start by introducing yourself. Give your preferred name and the course you’re enrolled in.
  • Use a formal closing, like “Sincerely" or “Thank you” or “Best regards.”
  • Include your Student ID number.

Other helpful tips:

  • Always be polite and respectful
  • Be clear and concise
  • Remain formal Do NOT use text speech (e.g., LOL, BTW, JIC, etc.).
  • Check the syllabus before emailing. Many times, the information you seek is in the syllabus.
  • Show gratitude
  • Be considerate.
  • Realize that the tone of your message could get misinterpreted in an email. If you have an issue, explain yourself calmly and respectfully .

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