Email tips for students

Update | Friday, February 11, 2022

Don’t forget, if you want to encourage students on effective two-way communication, the “How to Properly Email Your Professor” tips chart is one option.

Developed by the Psychology & Education Department and Generation One Trailblazers, the tutorial is available as a JPEG or PDF. Both can be uploaded to Blackboard, added to a syllabus, or emailed to students. If you need assistance, email teaching@cscc.edu, or check the Faculty Assistance Center. 

Tips

Emails sent to your professor should be written with a professional tone, using proper email etiquette. Below are some guidelines on how you should email your professor.

• Email from your CSCC email account.
• In the subject line, include your name and the course information. Instructors often teach multiple sections. This makes it easy for them to find you in their rosters.
• Always start your email with a polite “Dear” or “Hello” followed by your professor’s name/title (Dr. XYZ, Professor XYZ, etc.). If you’re unsure of their proper title, using “Professor” is the safest bet.
• Use correct grammar and spelling. An email is more formal than a text or social media message.
• Start by introducing yourself. Give your preferred name and the course you’re enrolled in.
• Use a formal closing, like “Sincerely" or “Thank you” or “Best regards.”
• Include your Student ID number.

Other helpful tips:

• Always be polite and respectful
• Be clear and concise
• Remain formal Do NOT use text speech (e.g., LOL, BTW, JIC, etc.).
• Check the syllabus before emailing. Many times, the information you seek is in the syllabus.
• Show gratitude
• Be considerate.
• Realize that the tone of your message could get misinterpreted in an email. If you have an issue, explain yourself calmly and respectfully .

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