Workday
Columbus State is in the process of upgrading from our current student information
system (Self-Service/CougarWeb) to a new system: Workday. In Workday, students will
register for courses, manage financial aid, update contact information, and so much
more — all in a one-stop shop.
With Workday Student comes opportunities to reimagine the student experience at Columbus State.
Jump to: Transformational Objectives | Timeline | Training | Resources
Transformational Objectives
- Strategic management of new student enrollment funnel
- Implementation of proactive program advising
- Improved course scheduling – integrated planning, presentation, and registration package for students
- Clear student communication strategy
- Data and reporting – one system, clear definitions, regular reporting on key metrics
Rollout Timeline
Different functions will move to Workday as we progress through the upgrade. Here's
a high-level timeline of when Columbus State will make the switch.
January 2026
- Use CougarWeb for: Spring and Summer course registration, viewing grades, ordering transcripts, and financial aid status for current terms.
April 2026
- Use CougarWeb for: Anything related to Spring or Summer 2026 courses, including registration, adds, drops, bill payments, course grades, and transcripts.
- Use Workday for: Autumn 2026 and future term registration activities (planning, searching, dropping/adding, updating personal info and reviewing your financial aid offer).
- Autumn registration opens in Workday on April 20.
July 2026
- Continue to use CougarWeb for: Summer 2026 processes, clearing up any final Summer 2026 financial balances.
- Begin to use Workday for: Autumn 2026 tuition viewing, billing, and payment plan setup.
August 2026
- Starting August 16, you will use Workday for: 100% of all student functions.
Training
Curious about Workday Student? Explore the Workday Student (WD) 100 series in Blackboard. These courses highlight the new student-related functionalities in our current Workday system that impact students, staff, and faculty, including updates to processes, navigation, and functionality across various areas.
The WD 100 series is designed for all employees and is available in Blackboard under Organizations > Workday Student Learning Center. Employees should follow their supervisor’s guidance regarding any additional required courses. Additional training is provided for employees who will use Workday Student in their daily work.
Resources
Find job aids and more on the Workday Student Learning Center SharePoint.
Department
Contact
Workday Student Implementation
IT Support
(614) 287-5050
Finance, Payroll, and Human Resources