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Secure Shredding Program
January - May 2011 Green Report: Summary of Columbus State's
impact on the environment year-to-date.
A quick reminder.....never place documents with sensitive
information in a standard garbage can.
∙ If your bin or console is full, call Rob Clifford at x3686
∙ If your area needs additional bins or consoles, call Rob Clifford at x3686
∙ Bins will be emptied at least monthly or sooner if needed
∙ Items permitted for disposal: office papers, folders
∙ Never place documents with sensitive information in a standard garbage can
Columbus State has implemented a new college-wide secure shredding program which is aimed at protecting the college's sensitive information while saving you time. You will no longer have to stand in front of a shredder feeding a couple sheets of paper at a time. You'll simply walk up to a secure bin and drop the papers inside.
Secure shredding is a quick, convenient way to dispose of sensitive college information
in a timely manner. This new process will protect our college, our customers and each
of our employees and students by reducing the risk of sensitive information being
accessed and used for fraudulent purposes. In order for our new program to succeed,
your active participation is needed.
What to do
All sensitive paper documents that are no longer needed should be placed in the Iron
Mountain shredding containers conveniently located throughout each building at each
campus location. Information stored on digital media should be sorted separately.
What to shred
∙ Any office paper, any color
∙ File folders, any color
∙ No need to remove staples, paper clips, rubber bands and small binders
Examples of Sensitive Information
∙ Social security numbers, and other identifying numbers
∙ Student records and prospective student records
∙ Credit card numbers and other PCI data
∙ Financial aid information
∙ Bank account numbers
∙ Donor and alumni records
∙ Critical infrastructure information (physical plant detail, IT systems information, system passwords,
information security plans, etc.)
∙ Research information related to sponsorship, funding, human subject, etc.
∙ Information protected by non-disclosure agreements (NDAs) or similar private contracts
∙ Law enforcement and investigative records
∙ Cougar IDs
∙ Tax information
∙ Credit reports
∙ Anything that can be used to facilitate identity theft (e.g., mother's maiden name)
∙ (Federally protected) FERPA-protected information (e.g., student information and grades)
∙ (Federally protected) HIPAA-protected information (e.g., health, medical, or psychological
What not to shred
∙ Common trash
∙ Hazardous materials
∙ CDs, DVDs
Iron Mountain bin Iron Mountain console
Iron Mountain will visit each campus location monthly to empty the bins or more frequently if needed.
If our college needs additional containers, more frequent service, or if you have any questions, please call Rob Clifford at x3686.