Retroactive Academic Withdrawal

The Retroactive Academic Withdrawal process is to be utilized if there were documentable extenuating circumstances beyond the control of the student, preventing the student from dropping the course by the posted deadline.

Consideration will only be given to changing failing (E) and unsatisfactory (U) grades to retroactive withdrawals (W) based upon documentable:

• Extended emergency
  

• Irresolvable work schedule conflict

• Life circumstances

• Medical emergency

• Military duty/activation reasons
  

Retroactive withdrawals will not be granted for these circumstances which include but are not limited to:

• Not knowing the withdrawal deadlines
  

• No extenuating circumstances

• Class non-attendance
  

• Failing to make up incompletes (I) without extenuating circumstances
  

• Failure to follow official academic withdrawal procedures

• If the student had the ability to drop the course(s)
  

Supporting third-party documentation is required to accompany the petition. Third-party documentation must be from someone other than the student, or a relative or friend of the student and must verify the situation/circumstances which prohibited the student from officially withdrawing from class(es) and specify the dates these extenuating circumstances occurred.

The student must also provide a statement of explanation, written and signed by the petitioning student along with the petition and supporting third-party documentation.

If a petition is denied the student has the opportunity to appeal the decision. The student must submit the requested information by the petition deadline noted in the notification letter. If the student elects to appeal the decision and submits the requested documentation a letter will be sent to inform the student when the Retroactive Academic Withdrawal Appeals Committee will be meeting and the student will be given the opportunity at that time to make an appointment to meet with the committee to present their case for appeal.

If you have any questions regarding the Retroactive Academic Withdrawal Petition process or form, you may contact:

Mary Brown Monday through Thursday 8:00 a.m. to 5:00 p.m. and Friday 9:30 a.m. to 4:30 p.m. You may contact Ms. Brown via e-mail at mbrown@cscc.edu.

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