Thursday, January 24, 2008

Yearly reminder from President MoellerThe following email from the President was sent to all employees on Jan. 22.
As we begin the New Year, I want to remind you of the responsibility and accountability we have as public employees to our students, families, and the citizens of Ohio.  Following are some reoccurring and new expectations of all of us in the mentioned areas.

Ohio Ethics Law
College policy (3-20) requires the completion by each employee of an annual conflict of interest questionnaire to insure that we are complying with the Ohio Ethics Law. Attached you will find that questionnaire. Please read it carefully; fill it out, sign it and send it to the Human Resources Department, attention: Carmelita Boyer, by February 15, 2008.

Ohio Public Records Law
Last year, the legislature enacted House Bill 9 which made significant changes to Ohio’s public records law. Public employers must proactively notify employees of the process for and their right to request public information. A summary of the public records request process is attached to this email and posted in the following places for employees to review:

  1. On the college’s intranet forms page and the Human Resource Department webpage.

  2. In the Human Resource Department, Rhodes Hall 115, in a paper posting.

If you have any questions about the public records request process or public records in general, please contact the Human Resource Department at extension 2408.  Any requests for records should be directed to the President’s Office. The President’s Office is located in Franklin Hall. 

Media Inquiries
In addition to records requests, the college is often called by the media on a variety of topics.  Please note that all media inquiries should be directed immediately to Will Kopp in the Institutional Advancement Office, ext. 2412 or by email,   The President’s Office and Institutional Advancement are authorized to speak on behalf of the college, or to designate who from the college will respond.  

Legal Documents
Finally, any legal document such as summons, subpoenas or court orders should be delivered immediately to the President’s office with a copy to the Cabinet member responsible for your division.

Thank you for your cooperation and compliance on these issues.

Campus committee seeks “green” ideasColumbus State’s Sustainability Committee has begun its work, and is seeking green ideas from employees and students.

As an eco-friendly campus, many initiatives are already under way. Check out the committee’s intranet site, http://intranet/green/, for an update on current initiatives, a committee roster, and related information. (Intranet links work from campus computers only).

If you have an idea you would like the committee to consider, please submit your idea using guidance provided in the Request for Proposal form, which can also be found at http://intranet/green/. Also, feel free to talk with a Sustainability Committee member about the work.

Green idea proposals are due by Friday, March 21.

In the meantime, please make every effort to engage in these simple green activities every day: 

  • Turn out your lights when rooms aren't in use.
  • Save paper by copying and printing two-sided.
  • Recycle paper, plastic and cardboard.

Black History Month read-in plannedThe Communication Skills Department will host the 19th National Read-In Chain, a Black History Month Literacy Initiative, on Sunday, Feb. 3, from 4–6 p.m. in the Nestor Hall West Lounge and Monday, Feb. 4, from 12:30–2 p.m. in Nestor Seminar Room C. Participants will give oral readings and interpretations of their favorite African American literary works. The event is free and open to the public. Light refreshments will be provided. For more information, contact Robyn Lyons-Robinson at

W-2’s are now available online for tax year 2007The tax-year W-2’s for 2007 are now available online. Through ADP, Columbus State’s W-2 provider, we are able to offer you access to your W-2 forms 24 hours a day, 7 days a week. Your hard copy will be mailed later this week to your home address. If you have worked at multiple sites and have a school district tax, you will receive more than one copy of your W-2.

If you used the ADP online system last year, you can just login on the ADP Web site to retrieve your W-2 information. If you are a first time user, you will need to register. Upon registration, you will be able to access your W-2 statement.

How to Register on ADP W-2 Services

Go to
Click Register Now.
Enter the registration pass code, which is: 1Cougar-W2.
Enter your name, full social security number, and birth date.
Select W-2 Services as the service.

The following information is required:
Employee ID # (You must enter your full Cougar ID with all of the zeros.) Company Code from Box D (VJC)
Employee zip codeTax year

You will be prompted to complete a registration process during which you will select a unique password. Your password must contain between 8 to 20 characters and at least one alpha and one numeric character. Additionally, you will be assigned a system generated User ID. Once you have completed the registration process, you should “bookmark” or “add to your favorites” the new URL,

If you have any problems or questions, please contact Jason Love at ext. 5972, Sharon Tenaglia at ext. 5792, Tahia Chhuom at ext. 5617 or Tina Davis at ext. 5288.


Dean Bortz with students
Construction Management instructor Dean Bortz talks with Hilliard high school students at the first Hilliard Career Fair, held Jan. 16

Departments attend first Hilliard Career Fair The Construction Sciences and Engineering Technologies Department recently partnered with Learning for Life Exploring Boy Scouts of America and Hilliard Davidson High School to attend the first ever Hilliard High Schools Career Fair. More than 70 employees from 50 companies and organizations throughout central Ohio traveled to Hilliard on January 16 to be part of this event.

GIS Instructor and Program Coordinator Annie Parsons, Civil Engineering Program Coordinator Professor Robert Mergel, PE, PS, and Construction Management Instructors Margaret Owens, Ph.D, and Program Co-coordinator Dean Bortz, CSI, CDT, shared information on career and technical programs at Columbus State with more than 1,000 high school students who visited the career fair and open house. 

Continuous improvement tool training sessions offered in Feb., MarchColumbus State employees are invited to attend a series of one-hour programs that introduce continuous improvement tools and processes. Dr. Stan Jensen, a dynamic speaker, will be the presenter. He has implemented more than 700 continuous improvement projects, including many from community colleges. The sessions are not sequential—come to one or all of the sessions.

Continuous Improvement Tools 0002
February 5, 8–9 a.m. Nestor Hall B

Continuous Improvement Tools 0003
February 12, 8–9 a.m. Nestor Hall B

Continuous Improvement Tools 0004
February 19, 8–9 a.m. Nestor Hall B

Continuous Improvement Tools 0005
February 26, 8–9 a.m. Nestor Hall B

Continuous Improvement Tools 0006
March 11, 8–9 a.m. Nestor Hall B

To register for the courses please follow the Intranet link:
(Intranet links are not accessible from off campus.)