March 10, 2005

Health care costs increasing

Health insurance sessions to be held next week

As has been discussed over the past several weeks in Update, health care costs are on the rise. According to Tim Wagner, vice president of Human Resources, a quote received from Medical Mutual shows that Columbus State will have a 29.6% increase in the renewal of our current Medical Mutual plan.   Jim Wyant, financial analyst in Business and Administrative Services, says this increase in the health care premium for fiscal year 2006 (July 1, 2005 - June 30, 2006) is projected to result in an additional $1,523,868 medical expense for the college and employees. 

What is the college doing to help reduce these costs?   To understand the state of health care and the options available during open enrollment in May, the Human Resources Department and the college Health Care Committee strongly encourage you to attend one of these important Health Care Update Sessions:

Tuesday, March 15
9:00 a.m. until 11:00 a.m.
Nestor Hall, Seminar Room D

Tuesday, March 15
2:00 p.m. until 4:00 p.m.
Nestor Hall, Seminar Room D

Wednesday, March 16
9:00 a.m. until 11:00 a.m.
Nestor Hall, Seminar Room D

Wednesday, March 16
5:00 p.m. until 7:00 p.m.
Nestor Hall, Seminar Room B

If you have any questions about these seminars, please contact Ann Page, program coordinator in Human Resources, at extension 2406.

New "FAQs" online to help answer Spring Quarter questions

 A useful guide to frequently asked questions about registration and fee payment is currently online at the Captain Colleague intranet site. The FAQs were developed by the Strategic Enrollment Management (SEM) group, headed by Brian Seeger.

The FAQs are designed to help faculty and staff be "in the know" about various processes and how they affect student enrollment, such as the dates students will be dropped due to non-payment, whether there will be a $75 late fee charged for re-registration, why students are dropped from classes and how to re-register, who has the authority to sign students into classes, and how students will be notified about financial aid disbursement.

For faculty and staff who deal with students frequently during registration and fee-payment periods, printing the FAQs for easy reference could be a great idea.

Central District Science Day judges needed

Columbus State will host Central District Science Day on Saturday, March 19. About 500 students from local middle and high schools will present their projects at this event. Each project must be evaluated by a team of two judges. The Biological and Physical Sciences Department is seeking volunteers to serve as judges. Those volunteering for the first time will be paired with experienced judges from past science days.

There will be an orientation session for judges from 8-9 a.m. in Nestor Auditorium. Judging will take place in Delaware Hall and the gym from 9 a.m. - noon.

If you would like more information about this event or would like to volunteer as a judge, please contact Lud Sprandel (NH 481, extension 5362, ).

2005 Employee Fund Drive seeks to increase participation

The 2005 Employee Fund Drive begins this week as part of the college's Support What Works multiyear campaign.   According to fund coordinator Joyce Falk, one of the major goals of the Employee Fund Drive is to increase the participation of employees. "All employees are encouraged to show their support through donations to specific or general scholarships or the area of greatest need," said Falk. Donations can be made through payroll deduction, checks or credit cards using the form enclosed with the letter sent to all employees.

Falk is also looking for volunteers to staff a fundraising phonathon scheduled for the end of March and early April. If you are interested in helping with the phonathon, contact Falk at extension 5028.

CPR/AED Red Cross certified training to be offered

Columbus State's quarterly CPR training will be held March 22 in the EMT building located at 375 Grant Ave. The session will last from 8:30 a.m. to 1 p.m., and breakfast will be provided. Training is free and open to all Columbus State employees.

Norman Jones, teaching assistant and adjunct faculty in the EMT Department will be conducting the training session. Jones has been at Columbus State for 14 years as both a student and an employee.  

The training will cover cardio pulmonary resuscitation (CPR) as well as a utomated external defibrillator (AED) training. Columbus State already has one AED machine, located in the Public Safety Department. However, it is expected that more will be purchased and placed in other buildings.

All Columbus State employees are encouraged to learn CPR. Rosalind Porter of Human Capacity Development explained that "in the case of an emergency, all employees should be trained to respond."

Participants who complete the training will receive certification from the Red Cross. To attend the upcoming session, contact Rosalind Porter before March 18, at ext. 3860.

Payroll due dates sent as reminder

The Payroll Department's goal every pay period is to make sure Columbus State employees receive accurate paychecks on time, according to Lou Ann Carman, Compensation and Benefits supervisor.   The department requests that employees be prompt about submitting leave request forms, payroll actions and time cards. Supervisors should submit those forms to the Human Resources Payroll Team in a timely manner. Dates by which these items are needed to ensure accurate compensation on the upcoming payroll appear in the chart below. The college pays employees on the 15th and the last day of each month. The calendar below will be updated every quarter and published in Update .

Timecards/Payroll Action Forms Due


March 1, 2005

March 15, 2005

March 16, 2005

March 31, 2005

April 1, 2005

April 15, 2005

April 18, 2005

April 29, 2005

May 2, 2005

May 13, 2005

May 16, 2005

May 31, 2005

June 1, 2005

June 15, 2005

June 16, 2005

June 30, 2005

If forms are not submitted by these dates, employees' paychecks may be short of what they are due, or a paycheck may be missed and will need to be paid on a subsequent payroll. Please note that special paychecks will be issued only in cases of "extreme hardship," a circumstance that will need the approval of the Cabinet member who oversees the division.

Fee Waiver reminder for Columbus State employees/dependents/spouses

Spring Quarter is quickly approaching, and the HR Department would like to review the fee waiver process with Columbus State employees. The policy is published on the intranet at  (go to College Policies and Procedures, select 3-08(G) under fringe benefits to review the policy).

Please follow this procedure to expedite the process:

  1. Register for classes.
  2. Obtain the form at , under forms (chose either fee waiver request, employee or fee waiver request, dependent/spouse).
  3. Fill out entire form, including account number, lab fees and application fees.
  4. Submit signed forms to Human Resources (Rhodes Hall 115) by 4:30 p.m. March 16.   Employees who submit their forms after March 16 will be responsible for full payment and will be reimbursed for the fee waiver within 30 days of the start of Spring Quarter. Spring Quarter begins March 28 .
  5. You will receive a confirmation email within three days of turning in the form saying it was received, approved and has been sent on to Financial Aid for processing.

If you have any questions about the fee waiver benefit, please call Kim Smith, Human Capacity Development, at extension 2407.

Learn about spring de-registration at information sessions

A series of six information sessions detailing the process of Spring Quarter 2005 de-registration and fee payment will be held starting March 11. All employees who work with students during these critical periods of enrollment should plan to attend one session in order to learn about any changes or updates to the system and how to help students. Students are also invited to attend one of the sessions.   The sessions are being organized by the De-Registration Communication Subcommittee and will be held at the following times and locations:

March 11, 8-9:30 a.m., Union Hall 137
March 15, 9:30-10:30 a.m., Nestor Hall Seminar B
March 15, 2:30-3:30 p.m., Union Hall 137
March 16, 9:30-10:30 a.m., Nestor Hall Seminar B
March 16, 2:30-3:30 p.m., Nestor Hall Seminar C
March 18, 8-9:30 a.m., Nestor Hall Seminar B